Next Systemize (in other
words, organize)
Once everything has been
sorted so we know what needs to stay in the work area, what needs
to go to a storage area, and what needs to be thrown out, we can
go to the next step. We need to organize so that everything has
a place where it belongs.
In the Sytemize
step we arrange and identify everything in a work area for the most
efficient and effective retrieval and return to its proper place.
Storage areas are also organized, or they they do not exist, built.
In the work
area, commonly used tools should be readily available. Here is where
labeling comes in: storage areas, cabinets and shelves should be
properly labeled. Without labeling it is easy to forget what goes
where. Even when you have someone who knows the proper locations,
labeling makes it more likely that tools and materials will be returned
to where they belong.
Paint floors
to make it easier to spot dirt, waste materials and dropped parts
and tools. Outline areas on the floor to identify work areas, storage
areas, finished product areas, etc. Then make signs to identify
those areas. Put shadows on tool boards, making it easy to quickly
see where each tool belongs. Make it easy for both experienced employees
AND new employees to immediately know where they are and where everything
belongs.
To the same
when organizing existing storage areas and building new storage
areas.
In an office,
provide bookshelves for frequently used manuals, books and catalogs.
Labels the shelves and books so that they are easy to identify and
return to their proper place.
The objective
when you are Systemizing is to have a place for everything and have
everything in it's place, with everything properly identified and
labeled.
To accomplish
this objective, there are two important parts to Systematizing -
putting everything in its proper place and setting up a system so
that it is easy to return everything to its proper place. The second
part is where good labeling and identification practices are important.
Both the equipment/tools and materials that are used, as well as
their proper storage locations, need to be clearly identified and
labeled. Once this is done you are ready to move on to step three.
What are the Five-S's?
Sorting
- Systematize - Shine
- Standardize - Sustain
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